EASY SOFTWARE AG

EASY INVOICE for SAP improves the entire process of invoice processing for SAP users. The EASY INVOICE for SAP solution implements transparent standard processes that can also be flexibly customized. Unused potential savings are immediately used.

The entire process of invoice processing is improved. EASY INVOICE for SAP completely replicates the invoice capturing, approval and posting process for SAP, using all automation capabilities.

OPTIMIZATION RIGHT FROM THE START

The initial process improvement feature is implemented right after scanning invoices. Each invoice is checked for its accuracy. Following this, invoice contents (header data such as vendor, total amount, invoice data, as well as individual invoice items) are automatically read.

In addition to basic expertise of finance functions, the system uses its knowledge of vendor master data and order data from SAP for recognition. This removes the need for monotonous copying from hard copies, which is error-prone.

COMPLIANT DATA COLLECTION

All electronic data and documents are passed to the correct system. Original invoices are immutably stored in EASY ENTERPRISE in a compliant manner to certified procedure. Invoice contents are passed to the solutions core tool for further processing - the invoice ledger "EASY for SAP – iCENTER INVOICE". Owing to SAP Idoc technology aid, this also ensures all processes can be traced. This Control Center concisely provides all relevant data. All invoice procedures (allocation, correction, verification, approval, release, posting) are controlled or automatically performed from here.

INVOICE VERIFICATION IN THE BACKGROUND

EASY for SAP - iCENTER INVOICE enables a high degree of automation for invoice verification. Invoices are compared with orders in the background, and immediately posted if they match. View mode allows comparing and processing all invoice data including the relevant master and transaction data such as orders or vendor master data at a single glance.

ROUTINES ALSO FOR DEVIATIONS

The responsible buyers can be automatically notified in case of price or quantity deviations. The buyers can then decide whether they accept the price or quantity deviation, or whether a debit note should be generated. The "EASY for SAP - iCENTER INVOICE" Control Center ensures maximum transparency throughout the entire process. Due to quick navigation options within SAP, manual invoice verification is also simplified. User can allocate, trigger an electronic approval process, and initiate manual posting via mouse click or automatic posting at the end of the process.

PROCESSES AS REQUIRED BY THE USER

Process-aided editing of purchase invoices by several employees can optionally be performed through SAP-internal workflows (based on SAP Business Workflow), or through non-SAP Web-based workflows.

EASY INVOICE for SAP comes with a Best Practice workflow. On this basis, organization-specific invoice approval processes can be easily replicated in such a manner that produces a perfectly customized result for your organization.

EASY INVOICE for SAP can also be very easily customized to changing requirements after implementation. Moreover, its flexible technology allows creating other document-based processes.