Overview

Your benefits

  • Transparency of personnel documents
  • Evaluations beyond personnel number
  • Enhanced processing of personnel documents
  • Options of convenient reallocation of documents
  • Enhanced transparency of existing HR records
  • Short implementation time

What a relief! EASY HR RECORDS for SAP provides a simple personnel file to formulate everyday work in your personnel department more effectively using SAP.

From automatic capturing of incoming personnel documents and qualification through to cross-corporate queries, EASY HR RECORDS for SAP offers convenient management of all personnel documents.

EASY HR RECORDS for SAP enables you to safely store paper-based personnel documents (e.g. resumes, applications, employment contracts, personnel talks, etc.) electronically, and to assign them to the corresponding HR records.

 Ansicht PersonalakteEASY HR RECORDS for SAP is essentially based on technical SAP standards. This allows using existing permissions from the leading personnel managment solutions in your organization, which will save you from double maintenance

Scanned documents can be automatically pre-categorized already while they are being pre-processed, or conveniently linked to HR records in SAP via selection lists.

Flexible evaluations of the entire document base are another advantage that this solution offers. This solution simply and flexibly answers questions such as "Which security qualifications have to be updated next month?"

SAP users will immediately handle the application because EASY HR RECORDS for SAP completely integrates with their traditional interface. A longer training phase is thus avoided.

Finally, EASY HR RECORDS for SAP interacts with SAP HR. Documents managed by this system can be, according to SAP standard, regularly queried and managed in SAP HR.

WE SAVE TIME.

COMPATIBILITY THAT FITS

Your Benefits

QUICKLY CAPTURED
  • Simple capture of documents
  • Automation option for huge document volumes
  • Supports sharing tasks between scanning documents and technical personnel allocation
GET YOUR OVERVIEW
  • Structured overview of personnel files
  • Dates overview of expiration dates of documents
  • Visibility of impending documents
  • Simple reallocation and restructuring of documents
  • Gains in evaluation options of HR records
UTILIZE EXISTING FILES
  • Existing SAP HR personnel documents automatically continue to be used
  • Newly captured personnel files are also automatically accessible in classic HR transactions
UTILIZE STANDARDS AND REDUCE IMPLEMENTATION COSTS
  • Certified standard interfaces (such as ArchiveLink) and standard technologies (SAP Idoc) are always used
  • EASY HR RECORDS for SAP only requires a certified archive system and SAP HR
EASY HR RECORDS for SAP Details

Details

EASY HR RECORDS for SAP improves the entire capturing and management process for SAP personnel documents.

EASY HR RECORDS for SAP includes a control center for capturing and displaying personnel documents in SAP systems. Linking and managing documents to personnel management records (personnel number, info types or info subtypes) is performed to ArchiveLink specifications in SAP HR.  This makes documents accessible in the classic SAP HR system, and allows displaying them concisely via EASY HR RECORDS for SAP.

FLEXIBILITY RIGHT FROM THE START Zuordnung Personalakte

Personnel documents can be automatically pre-categorized (e.g. to document type or personnel number) directly after the scan process, or directly be passed within SAP without further qualification to the solution's control center.

The scanned originals are passed unchanged to the secure archive system, and can therefore be directly displayed from SAP including all authorized users.

The prepared document records are simply assigned to personnel numbers and information types via selection lists within the EASY HR RECORDS for SAP control center. Of course, HR records can be conveniently displayed.

A BIRD'S EYE VIEW OF DOSSIERSAnsicht Personalakte

The actual personnel file concisely displays all available files to selectable criteria and also pending or missing documents. Access here is from the entire available personnel record. Thus, cross-corporate questions such as on the expiration date of specific qualifications can be answered with a few mouse clicks.

From this personnel file, individual documents can also be re-assigned to other info types.   Thus, documents previously assigned only generally to a personnel number can be subsequently categorized very specifically to info types or subtypes.  Of course, all changes to document assignments within SAP are logged, and are traceable right from the start.

ALL IN SAP

EASY HR RECORDS for SAP works on the basis of the SAP basic technologies SAP Idoc and SAP ArchiveLink.  It is interleaved and closely interacts with SAP HR. All document links within personnel files also take direct effect in SAP HR. Re-assigned personnel documents can be directly called from displaying the HR records in SAP HR (e.g. Transaction PA20).

 

WE SAVE TIME.

Come and see for yourself