Digital Personnel File

Your benefits

FINANCIAL BENEFITS

  • Lower costs for storing and managing files
  • No transportation and storage times within processes
  • Efficient access to and processing of personnel files

OPERATIONAL BENEFITS

  • No redundancies in keeping files owing to access from anywhere
  • Structured and unstructured information in a single file
  • Rapidly obtain and forward information
  • Option of file integrity checks available

Whether HR-related tax, social security or contract documents, once an organization keeps a personnel file a lot of important information that needs to be stored accumulates. Moreover, the individual files must be supplemented and customized within a short interval. The digital personnel file makes this task easier than ever!

QUITE EASY

Personnel files in organizations are highly sensitive assets because they contain a lot of personal information. With regard to the protection of the individual, guaranteed by the law, some basic rules need to be observed for administration. Thus, the files may not be retained in such a manner as to render them generally accessible. The number of employees dealing with personnel files should also be kept as low as possible. Additionally, such highly sensitive information requires special protection. The digital personnel file ensures that permanent safeguarding of legal requirements is very easy. It enables the relevant department to make organizational changes or changes to document types, as well as allocate access rights independently, and to simply activate the right to inspection for authorized employees. In this process, the access rights for employees and for supervisors are subject to a time limit.

A FLEXIBLE AND INTUITIVE TOOL

Digital files have made time-consuming search for conventional files stored in multiple rows of filing cabinets a thing of the past. Owing to the simple and intuitive path through modern software solutions, important information is just a few clicks away. This saves you time to concentrate on essential tasks.

You can also view and make changes to files, protected by a sophisticated access system, while on business travels. Web-based applications guarantee access from anywhere, making even management of structure and access rights from any other sites possible.

THE DIGITAL PATH TO SECURITY AND EFFICIENCY

Keeping retention and deleting periods with conventional files requires work. The digital personnel file automatically reminds you of deadlines, and removes the need for repetitive verification and submission of files. The net result of this simplification of processes is new efficiency.