EASY SOFTWARE AG

EASY INVOICE modernizes and optimizes the entire processing of purchase invoices in your organization. EASY INVOICE implements flexible and customizable standard processes, making immediate use of streamlining potential.

The entire process of processing purchase invoices is directly improved in terms of speed, quality, and the use of savings potential. EASY INVOICE completely replicates the capturing and approving invoice processes in your organization. Invoice allocation and posting are performed automatically in your organization’s ERP system, including all contents.

Optimization right from the start

The first improvement is right at the start of processing, i.e. on scanning the invoices. The system independently verifies that each invoice complies with the existing legislation or policies. Following this, all required invoice contents (invoice header including vendor, total amount, invoice date, as well as individual invoice items) are automatically determined.

In addition to its basic expertise on invoices, the system uses available vendor data and order data from the accounting and sales order and stock control system of your organization.

Compliant data collection

This first step is used to store the replica of the original invoice for long-term storage in the revision-proof archive. This precludes making changes to this original invoice in future.

Verification, allocation, release

Further processing of invoices represents the powerful engine of processing. Here EASY INVOICE provides predefined procedures, e.g. invoice verification, allocation and release in an electronic-based workflow. Account managers automatically receive all processes in a timely manner, and can efficiently fulfill their editing tasks. Users working with the system on an infrequent basis are automatically notified of invoices in their Inbox via e-mail, and can then conveniently complete their tasks.

Of course, the system can be customized to your organization’s specific requirements. It has been specifically designed to respond flexibly to changes in your organization.

Everything in the right place

The last step is passing the processed invoice data to your accounting or sales order and stock control system, where more often than not the data can be posted without requiring furhter corrections.

So, the system pursues aims comparable to those of traditional proper accounting. However, the system is faster, more efficient, with higher quality results in routine processes. This allows account managers to concentrate on interesting problems outside of everyday work.